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Accounts Office

Cataloguing and Indexing: Filing Cabinet
UNIT 2
Category & Particulars Period Unit Code Code File No.
Bonus   AC (2) BONUS F1
Goa Value Added Tax 2005   AC (2) GVAT F2
Washing & Gestetner Allowance   AC (2) W & GA F3
B.Ed Fees, Circulars & Rates   AC (2) B.ED FEES F4
Bank Re-conciliation Statement   AC (2) BK-REC F5
Vith Pay Commission Correspondence File   AC (2) VITH PAY-COR F6
Audited Statement 2005-2006   AC (2) AUD-ST F7
Student Aid Fund   AC (2) ST-AID F8
GPF Challans 2001   AC (2) GPF-CHAL F9
New Defined Contributory Pension Scheme   AC (2) NDCP F10
Postal Life Insurance File   AC (2) PLI F11
Pay Roll Savings 2001   AC (2) PRS F12
Grant in Aids Orders 2006-2007   AC (2) GIA F13

 

UNIT 3
DEPARTMENT OF EXTENSION SERVICES
Category & Particulars Period Unit Code Code File No.
Correspondence 1972-2003 AC (3) EXT-COR F1
Appointments & Correspondence 1972-2004 AC (3) EXT-APT-COR F2
Revised Pay Fixation Stmt. 4th Pay   AC (3) EXT-RPS-ST F3
Audited Statements 2001 - AC (3) EXT-AUD-ST F4
Pattern of Assistance 1972 - AC (3) EXT-POA F5
Grant in Aids - Estimates & Correspondence 1972-1999     F6
  1999 - AC (3) EXT-GIA F7
Grant in Aids Sanction Orders 1994 - AC (3) EXT-GIA F8
Salary Statement File 2001 - AC (3) SAL-EXT F9
GPF Challan 2001 - AC (3) EXT-GPF F10

 

UNIT 4
Category & Particulars Period Unit Code Code File No.
Indian Council of Social Science Research   AC (4) ICSSR F1
Xavier Board of Higher Educn. In India   AC (4) XBHEI F2
All India Asso. For Christian Higher Educn.   AC (4) AIACHE F3
All India Asso. For Woman's Cell (Shakti)   AC (4) AIACHE (WC) F4
Forum of Principals & Representatives of   AC (4) FPRM of NGCG F5
Management of Non-Govt. Colleges in Goa        
Goa Liberation Council & Ms. Kalatheveetil   AC (4) SCHOL F6
Scholarship        
Oriental Insurance Co. Ltd.   AC (4) OICL F7
Telephone   AC (4) TEL F8
Quotation   AC (4) QTN/CAT. F9
Purchases / Contracts & Comparative Stmt's   AC (4) PUR/CONT/ST F10
Contract Files (1) Fax, Copier, Binder &   AC (4)   F11
Maintenance File   AC (4)   F11 (a)
(2) Godrej Copier Service Report   AC (4)   F11 (b)
(3) Aspire Systems (Serv. Contract/Corres)   AC (4)   F11 ©
Cataloguing and Indexing: Cupboard C
UNIT 1
Right To Information Act
Category & Particulars Period Unit Code Code File No.
RTI 2005-2006 C (1) RTI 1
RTI 2006- C (1) RTI 2

 

RTI Act 2005 Case Files
Category & Particulars Period Unit Code Code File No.
RTI Act Case File   C (1) RTI 1
RTI Act Case File   C (1) RTI 2
RTI Act Case File   C (1) RTI 3

 

UNIT 2
Pension Circulars & Correspondence
Category & Particulars Period Unit Code Code File No.
Pension Circulars & Correspondence 1993-2000 C (2) PEN 1
Pension Circulars & Correspondence 2000-2005 C (2) PEN 2
Pension Circulars & Correspondence 2005- C (2) PEN 3

 

Gratuity & Provident Fund
Category & Particulars Period Unit Code Code File No.
Calculation File   C (2) GRAT/PF 1

 

Department Of Extension Services
Category & Particulars Period Unit Code Code File No.
Gratuity & Nomination File   C (2) GRAT/GPF-NOM 1
Gratuity & Nomination File   C (2) GRAT/GPF-NOM 2

 

UNIT 3
Bank Loans
Category & Particulars Period Unit Code Code File No.
Goa Urban Co-op., SBI other Loans   C (3) BK-LOAN 1
Goa Urban Co-op., SBI other Loans   C (3) BK-LOAN 2
Goa Urban Co-op., SBI other Loans   C (3) BK-LOAN 3

 

GPF & CPF Challans & Statements
Category & Particulars Period Unit Code Code File No.
GPF-Challans 1992-1993 C (3) GPF-CLN 1
GPF-Very Impt Challans for Pension purpose   C (3) GPF-VICLN 2
CPF Calculation Statement   C (3) CPF-CAL-ST 1
CPF Calculation Statement   C (3) CPF-CAL-ST 2
         
Gratuity Folder        
Gratuity Calculations   C (3) GRAT/CAL 1
Gratuity Nomination File   C (3) GRAT/NOM 2

 

UNIT 4 & 5
Registers
Category & Particulars Period Unit Code Code File No.
Salary Register 2002 C (4) SAL-RG 1
Salary Register (New defined Contr. 2006-2007 to C (4) SAL-RG 2
to Pension Scheme)        

 

Department Of Extension Services
Category & Particulars Period Unit Code Code File No.
Salary Register 1996 C (4) SAL-EXT-RG 1
Salary Register (New Defined Scheme) 2006-2007 C (4) SAL-EXT-RG 2
         
Bank Book 2005-2006 C (4) BANK-BK 1
Cash Book 2007- C (4) CSH-BK 1

 

Department Of Extension Services
Category & Particulars Period Unit Code Code File No.
Cash Book 2007 C (4) CSH-EXT 1
College Ledger 1996-2007 C (4) LGR 1
UGC Cash Book 2002- C (4) UGC/CSH-BK 1
UGC Ledger   C (4) UGC/LGR 1
Student Aid Cash Book 2005-2006 C (4) STU-AID-CSH-BK 1

 

UNIT 5
Service Books - Teaching Staff
Category & Particulars Period Unit Code Code File No.
Dr. Rita Paes - Principal (Old Book)   C (5) SERV-BK 1
Dr. Rita Paes - Principal (New Book)   C (5) SERV-BK 2
Mr. Nicholas D'souza (Lecturer in Selection Grade)   C (5) SERV-BK 3
Ms. Vida Sequeira (Lecturer in Selection Grade)   C (5) SERV-BK 4
Mr. Denzil Martins   C (5) SERV-BK 5
Ms. Eutemia Fernandes   C (5) SERV-BK 6
Ms. Eutemia Fernandes   C (5) SERV-BK 6 (a)
Ms. Ximena Fonseca   C (5) SERV-BK 7
Ms. Suvarna Gauns   C (5) SERV-BK 8
Mr. Jude Miranda   C (5) SERV-BK 9
Ms. Bernadette D'souza   C (5) SERV-BK 10
Ms. Nikhita Dangui   C (5) SERV-BK 11
         
Mr. Nicholas D'souza   C (5) SERV-BK (D.Ed) 1
Mr. Maya Rodrigues - Librarian   C (5) SERV-BK (D.Ed) 2
Ms. Maya Rodrigues " (Santacruz H.S.)   C (5) SERV-BK (D.Ed) 3

 

Department Of Extension Service
Category & Particulars Period Unit Code Code File No.
Mr. Russell D'Souza - Co-ordinator   C (5) SERV-EXT-BK 1
Mr. Russell D'Souza (SFX H.S.)   C (5) SERV-EXT-BK 2
Mrs. Myra Ribeiro - LDC   C (5) SERV-EXT-BK 3
Mr. Anthony D'souza   C (5) SERV-EXT-BK 4

 

UNIT 5
Service Books - Non-Teaching Staff
Category & Particulars Period Unit Code Code File No.
Ms. Lia Rodrigues - Head Clerk   C (5) SERV-BK-NT 1
Mr. Leslie D'souza - Accountant   C (5) SERV-BK-NT 2
Ms. Ana Fernandes - UDC   C (5) SERV-BK-NT 3
Mr. Paul D'souza - LDC (ACP)   C (5) SERV-BK-NT 4
Ms. Karla D'sa - LDC   C (5) SERV-BK-NT 5
Ms. Melissa Fernandes - LDC   C (5) SERV-BK-NT 6
Mr. Manohar More - Gardener   C (5) SERV-BK-NT 7
Mr. Mahableshwar Dhargalkar - Peon   C (5) SERV-BK-NT 8
Mr. Urban Rodrigues - Peon   C (5) SERV-BK-NT 9
Mr. Lucas Luis - Peon   C (5) SERV-BK-NT 10
Mr. Sudhir More - Library Assistant   C (5) SERV-BK-NT 11
Mr. Sher Bahadur Bohra - Watchman   C (5) SERV-BK-NT 12
Mr. Pratapsingh Bohra - Watchman   C (5) SERV-BK-NT 13
Mr. Vikram Gurkha   C (5) SERV-BK-NT 14

 

UNIT 7
Category & Particulars Period Unit Code Code File No.
PROVIDENT FUND LEDGER (NEW) 1994-1995 to C (7) PF/LGR 1
MISCELENEOUS RECEIPT REGISTERS 1990-2003 C (7) MSC-RCT-RG 1
  2004- C (7) MSC-RCT-RG 1
RE-IMBURSEMENT OF MEDICAL EXPENSES 1996-2000 to C (7) RMA-RG 1
RE-IMBURSEMENT OF TUTION FEES   C (7) RTF-RG 1
LEAVE TRAVEL CONCESSION 1985- C (7) LTC-RG 1

 

UNIT 9
UGC XTH Plan Period
Category & Particulars Period Unit Code Code File No.
UGC XTH PLAN PERIOD UTILISATION CERT & SANCTION ORDERS;   C (9) UGC-X 1
UGC XTH PLAN UTI CERT.   C (9) UGC-X 2
UGC VOUCHER FILE   C (9) UGC-X 3

 

UNIT 9
UGC XITH Plan Period
Category & Particulars Period Unit Code Code File No.
UGC XITH PLAN PERIOD   C (9) UGC - XI 1
UGC XITH PLAN PERIOD   C (9) UGC - XI 2
Income Tax 2007-2008 C (9) I-TX 1
Income Tax 2007-2008 C (9) I-TX 2
Salary Statement Files 2005-2006 C (9) SAL-STMT  

 

UNIT 10
Audit Files
Category & Particulars Period Unit Code Code File No.
Audit Correspondence & Inspection Report   C (10) AUDIT-COR 1
Audit Correspondence & Inspection Report   C (10) AUDIT-COR 2
Audit (Central) Resident   C (10) AUDIT-COR 3

 

Department Of Extension Services
Audit Files
Category & Particulars Period Unit Code Code File No.
Audit Correspondence & Inspection Report   C (10) AUDIT-COR-EXT 1
Audit Correspondence & Inspection Report   C (10) AUDIT-COR-EXT 2
Audit Correspondence & Inspection Report   C (10) AUDIT-COR-EXT 3

 

UNIT 11
Assessment Of Grants-Pattern Of Assessment Orders
Category & Particulars Period Unit Code Code File No.
Assessment of Grants   C (11) GIA/AS 1
Assessment of Grants   C (11) GIA/AS 2
Assessment of Grants   C (11) GIA/AS 3

 

Grant-In-Aid Salary & Non-Salary Est.
Category & Particulars Period Unit Code Code File No.
GIA Salary & Non-Salary Estimates 1998-2005 C (11) GIA-S & NS 1
GIA Salary & Non-Salary Estimates 2005- C (11) GIA-S & NS 2

 

UNIT 12
GPF Advance & Withdrawals
Proposals & Orders
 
Teaching Staff
Category & Particulars Period Unit Code Code File No.
Suvarna Gauns   C (12) GPF-A&W.T. 1
Nicholas D'souza   C (12) GPF-A&W.T.  

 

Non-Teaching Staff
Category & Particulars Period Unit Code Code File No.
Manohar More, Mahableshwar Dhargalkar,   C (12) GPF-A&W N.T. 1
Urban, Ana, Paul, Pratapsingh, Lucas, Lia,        
Leslie, Sher Bahadur        
         
GPF Circular & Correspondence File 1993 C (12) GPF-CIR 1
         
GPF Summary Statement File 1995-1996 C (12) GPF-SUM-ST 1
  2001-2002 C (12) GPF-SUM-ST  
GPF Summary Statement File 2002-2003 to C (12) GPF-SUM-ST 2

 

UNIT 13
Career Advancement Scales
Category & Particulars Period Unit Code Code File No.
Circulars & Correspondence 1988-2004 C (13) CACIR 1
  2005 C (13) CACIR 2
Refresher Courses 1994 C (13) CACIR 3
Pay Fixation Statement 2000 C (13) CAPEX 1

 

Career Advancement Senior Selection
Grade Scale, Reader Post & Professor Grade
Category & Particulars Period Unit Code Code File No.
  1990-2001 C (13) CAPRO 1
  2001-2004 C (13) CAPRO 2
  2004 C (13) CAPRO 3
UGC Pay Fixation Statement 1987-1997 C (13) PY.FX.UGC IVTH PAY 1
UGC Pay Fixation Statement 1997-2007 C (13) PY.FX.UGC VTH PAY 2

 

UNIT 14
UGC Arreas Calculation & Due Drawn Statements 1VTH Pay
Category & Particulars Period Unit Code Code File No.
UGC Arreas Calculation IVth Pay   C (14) AR.CAL IVTH PAY 1
UGC Arreas Calculation IVth Pay   C (14) AR.CAL IVTH PAY 2
UGC Arreas Calculation Vth Pay   C (14) AR.CAL IVTH PAY 3
UGC Arreas Calculation Vth Pay   C (14) AR.CAL IVTH PAY 4
UGC Arreas Calculation Vth Pay   C (14) AR.CAL IVTH PAY 5

 

Pay Fixation
Category & Particulars Period Unit Code Code File No.
Pay Fixation Statements IIIrd Pay Commission   C (14) P.FX. IIIRD PAY 1
Pay Fixation Statements IVth Pay Commission   C (14) P.FX. IVTH PAY 2
Pay Fixation Statements IVth Pay Commission   C (14) P.FX. IVTH PAY 3
Pay Fixation Statements IVth Pay CPIR   C (14) P.FX. IVTH PAY CPIR 4
Pay Fixation Statements IVth Pay IRPS   C (14) P.FX. IVTH PAY IRPS 5
Pay Fixation Statements Vth Pay 40% Fitment   C (14) P.FX. VTH PAY 6
Pay Fixation Statements Vth Pay   C (14) P.FX. VTH PAY 7

 

Accrued Career Progression & Timebound Promotional Scheme
Category & Particulars Period Unit Code Code File No.
ACP & TBPS   C (14) P.FX. ACP/TBPS 1
ACP & TBPS   C (14) P.FX. ACP/TBPS 2

 

Non-Teaching Service Condition
Category & Particulars Period Unit Code Code File No.
Service from Dept. of Ext. Serv., D.Ed & M.Ed   C (15) N.T.S.C. 1
Leave Rules, Govt. Circulars        
Counting of Past Service & Transfer of   C (15) N.T.S.C. 2
Service from Dept. of Ext. Serv., D.Ed & M.Ed        
Leave Rules & Other Benefits   C (15) N.T.S.C. 3
Circulars Covering Pay Scales & Other Benefits   C (15) N.T.S.C. 4

 

Non-Teaching Appointments & Correspondence Files
Category & Particulars Period Unit Code Code File No.
  1975 - Sept '95 C (15) NT-NOC 1
  1995-2002 C (15) NT-NOC 2
  2003 C (15) NT-NOC 3
Cataloguing and Indexing: Cupboard B
UNIT 1 & UNIT 2
Income Tax Returns / Challans & Correspondence
Category & Particulars Period Unit Code Code File No.
IT Returns / Challans 1990-1991 B (1 & 2) I-TX 1
IT Returns / Challans 1991-1994 B (1 & 2) I-TX 2
IT Returns / Challans 1994-2007 B (1 & 2) I-TX 3
IT Returns / Challans 2004-2005 B (1 & 2) I-TX 4
IT Returns / Challans 1996-1998 B (1 & 2) I-TX 5
IT Returns / Challans 2004-2006 B (1 & 2) I-TX 6
IT Returns / Challans 1996-2000 B (1 & 2) I-TX 7
IT Returns / Challans 2000-2002 B (1 & 2) I-TX 8
IT Returns / Challans 2002-2004 B (1 & 2) I-TX 9
IT Returns / Challans 2004-2007 B (1 & 2) I-TX 10

 

UNIT 3
Salary Registers
Category & Particulars Period Unit Code Code File No.
Salary Registers 1971-1976 B (3) PY-ROLL 1
Salary Registers 1976-1979 B (3) PY-ROLL 2
Salary Registers 1979-1986 B (3) PY-ROLL 3
Salary Registers 1986-1992 B (3) PY-ROLL 4
Salary Registers 1992-1995 B (3) PY-ROLL 5
Salary Registers 1995-2002 B (3) PY-ROLL 6
M.Ed Pay Roll 1989-1995 B (3) M.ED PY-ROLL 7
Petty Cash   B (3) PTY-CASH 8
         
Ext Cash Book 1972-1974 B (3) EXT-CASH 1
Ext Cash Book 1974-1976 B (3) EXT-CASH 2
         
Ext Ledger 1975-1980 B (3) EXT-LGR 1

 

UNIT 4
Audited Statements
Category & Particulars Period Unit Code Code File No.
Audited Statement 1964-1988 B (4) AUD-ST 1
Audited Statement 1989-1994 B (4) AUD-ST 2
Audited Statement 1995-2004 B (4) AUD-ST 3

 

Audited Statements
Category & Particulars Period Unit Code Code File No.
Audited Statement 1964-1988 B (4) AUD-ST 1
Audited Statement 1989-1994 B (4) AUD-ST 2
Audited Statement 1995-2004 B (4) AUD-ST 3
Audit Correspondence   B (4) AUD-COR 1

 

UNIT 7
GPF Challans
Category & Particulars Period Unit Code Code File No.
PF Challans 1992-1994 B (7) PF-CLN 1
PF Challans 1994-1997 B (7) PF-CLN 2
PF Challans 1997-2001 B (7) PF-CLN 3

 

PF Challans - Extension
Category & Particulars Period Unit Code Code File No.
PF Challan - Ext 1990-2001 B (7) PF-CLN-EXT 1

 

PF Advance & Withdrawals
M.ED Ex-Staff
Category & Particulars Period Unit Code Code File No.
1. Dr. Gopal Pradhan   B (7) A & W M.ED-XT 1
2. Dr. Sushant Pradhan   B (7) A & W M.ED-XT 1
3. Ms. Diana D'souza   B (7) A & W M.ED-XT 1

 

B.ED Ex-Staff
Category & Particulars Period Unit Code Code File No.
1. Mrs. Kunda Borde   B (7) A & W B.ED-XT 2
2. Mrs. Rhoda Almeida   B (7) A & W B.ED-XT 2
3. Ms. Sharmila Veloso   B (7) A & W B.ED-XT 2
         
1. Dr. Jennifer Fonseca   B (7) A & W B.ED-XT 3
2. Gil Alberto   B (7) A & W B.ED-XT 3
3. Dr. Beulah Mendes   B (7) A & W B.ED-XT 3
4. Megha Naik   B (7) A & W B.ED-XT 3
5. Sergio Carvalho   B (7) A & W B.ED-XT 3
6. Elvina Fernandes   B (7) A & W B.ED-XT 3
7. Elizabeth Fernandes   B (7) A & W B.ED-XT 3
8. Siddalingava Y.   B (7) A & W B.ED-XT 3
9. Kashava G.   B (7) A & W B.ED-XT 3

 

B.ED Ex-Staff
Category & Particulars Period Unit Code Code File No.
1. Mario Viegas   B (7) B.ED - XT 4
2. Roseline Sequeira   B (7) B.ED - XT 4
3. Naguesh Naik   B (7) B.ED - XT 4
4. Venkanna L. Gasti   B (7) B.ED - XT 4

 

UNIT 8
Revised Pay Scale / Due Drawn Statements
Category & Particulars Period Unit Code Code File No.
IIIrd Pay Commission 1976-1977 B (8) RPS-UGC 1
UGC Bombay Univ. Circulars (Corr) 1971-1976 B (8) RPS-UGC 2
Revised Pay Scale IIIrd Pay Comn.   B (8) RPS-UGC 3
Pay Fixation Statements - Revision 1972-1973      
IIIrd Pay Commission-Due Drawn 1976-1977 B (8) RPS-UGC 4
Satements Correspondence        

 

HRA & Other Allowances
Category & Particulars Period Unit Code Code File No.
Interim Relief   B (8) IR 1
House Rent Utilisation Certificates   B (8) HRA 1 & 2
House Rent Utilisation Certificates   B (8) HRA 3

 

Dearness Allowance
Category & Particulars Period Unit Code Code File No.
D.A. Rates 1972 - 1992 B (8) DA 1
D.A., ADA, IR & HRA 1968 - 1993 B (8) DA 2
DA-Circulars 1968 - 1969 B (8) DA 3
DA-Arreas Calculation 1972 - 1992 B (8) DA 4
DA-Arreas Calculation 1992 - 2000 B (8) DA 5

 

UNIT 9
Grant In Aid
Category & Particulars Period Unit Code Code File No.
Circulars / Orders / Correspondence 1963 - 1993 B (9) GIA 1
Circulars / Orders / Correspondence 1965 - 1989 B (9) GIA 2
Circulars / Orders / Correspondence 1990 - 1997 B (9) GIA 3
Circulars / Orders / Correspondence 1993 - 2006 B (9) GIA 4

 

UNIT 10
Salary Summary Statement File
Category & Particulars Period Unit Code Code File No.
Salary Summay Statement File 1978-79 to 1992-93 B (10) SAL-ST 1
Salary Summay Statement File 1992-93 & B (10) SAL-ST 2
  1978-79 to 1992-93      
Salary Summay Statement File 1993-96 B (10) SAL-ST 3
Salary Summay Statement File 1996-2001 B (10) SAL-ST 4
Salary Summay Statement File 2001-2005 B (10) SAL-ST 5

 

Salary Summary Statement File
Department Of Extension Services
Category & Particulars Period Unit Code Code File No.
Salary Summary Statement File April '93 to March '01 B (10) EXT-SAL-ST 1

 

UNIT 11
University Grants Commission
Category & Particulars Period Unit Code Code File No.
UGC Vth Plan Period 1976-2002 B (11) UGC-V & VI 1
  1985 onwards B (11) UGC-V & VI 2
UGC Voucher File   B (11) UGC-V & VI 3
UGC COHSSIP Utilisation Cert's   B (11) UGC-COHSSIP 4
UGC COHSSIP Utilisation Cert's   B (11) UGC-COHSSIP 5
UGC VIIth Plan   B (11) UGC-VII 6
UGC VIIIth Plan   B (11) UGC-VIII 7
UGC VIIIth Plan - Voucher File   B (11) UGC-VIII 8
UGC IXth Plan - Utilisation   B (11) UGC - IX 9
Cert's & Sanction Orders        
UGC IXth Plan - Utilisation   B (11) UGC - IX 10
UGC Finalisation of IX Plan Actts   B (11) UGC - IX 11
UGC IXth Plan Schemes   B (11) UGC - IX 12
UGC IXth Plan Audited Stmt's   B (11) UGC - IX 13
MRP & Computer Facilities        
Audited Statements IXth Plan   B (11) UGC-IX 14
UGC IXth Plan Asset Cert's,   B (11) UGC-IX 15
Accession Cert's & Utilisation Cert's        

 

UNIT 12
Leave Travel Concession
Category & Particulars Period Unit Code Code File No.
LTC Applications, Correspondence, 1986 - 1989 B (12) LTC 1
Sanction Orders 1997 - 1999 B (12) LTC 2
  1994 - 1997 B (12) LTC 3
  1999 - 2001 B (12) LTC 4
  2002 - 2003 B (12) LTC 5
  2004 - 2005 B (12) LTC 6
  2006 - B (12) LTC 7
         
DEPT. OF EXTENSION SERVICES 1988 - 1999 B (12) LTC-EXT 1

 

Re-Imbursement Of Medical Allowance
Category & Particulars Period Unit Code Code File No.
Applications, Correspondence & 1996-97 to 2004-05 B (12) RMA 1
Sanction Orders 2005-06 to Dec '06 B (12) RMA 2
  Jan '07 to B (12) RMA 3

 

Re-Imbursement Of Tuition Fees
Category & Particulars Period Unit Code Code File No.
Applications, Correspondence & 1999 - 2005 B (12) RTF 1
Sanction Orders 2006 - B (12) RTF 2

 

UNIT 13
Miscellenous Files
Department Of Extension Services
Category & Particulars Period Unit Code Code File No.
NCERT & Miscl. Files   B (13) MISCL-EXT 1
ADA & PF Saving Deposit File   B (13) ADA & PF-EXT 2
Provident Fund Saving Bank's A/c   B (13) PF-SB A/C 3

 

V.L. Gasti
Category & Particulars Period Unit Code Code File No.
Family Pension   B (13) XT-EXT 1
Personal File   B (13) XT-EXT 2
Leave File   B (13) XT-EXT 3

 

Salary Registers Extension Services
Category & Particulars Period Unit Code Code File No.
Salary Registers 1972-73 to 1981-82 B (13) SAL-RG-EXT 1
Salary Registers 1982-83 to 1990-91 B (13) SAL-RG-EXT 2
Salary Registers 1991-92 to 1994-95 B (13) SAL-RG-EXT 3

 

Audit Correspondence Folder
Category & Particulars Period Unit Code Code File No.
Audit DHE Proformas,   B (13) AUD-COR 1
Replies to Memo's etc.        

 

UNIT 14
Voucher Files
Category & Particulars Period Unit Code Code File No.
Cash File 1997-1998 B (14) V-FILE 1
Bank File 1997-1998 B (14) V-FILE 2
Bank File 1998-1999 B (14) V-FILE 3
Cash File 1998-1999 B (14) V-FILE 4
Bank File (1) 1999-2000 B (14) V-FILE 5
Bank File (2) 1999-2000 B (14) V-FILE 6
Cash File 1999-2000 B (14) V-FILE 7

 

UNIT 15
Department Of Ext. Services
Voucher Files
Category & Particulars Period Unit Code Code File No.
Voucher File 1993-1995 B (15) V-FILE-EXT 1
Voucher File 1996-1999 B (15) V-FILE-EXT 2
Voucher File 1999-2001 B (15) V-FILE-EXT 3
Voucher File 2001-2004 B (15) V-FILE-EXT 4
Voucher File 2004-2005 B (15) V-FILE-EXT 5
Cataloguing and Indexing: Cupboard A
UNIT 1
Category & Particulars Period Unit Code Code Book No.
Income Tax Reconners 1993-1994 A(2) TX-RK 1
Income Tax Reconners 1994-1995 A(2) TX-RK 2
Income Tax Reconners 1995-1996 A(2) TX-RK 3
Income Tax Reconners 1996-1997 A(2) TX-RK 4
Income Tax Reconners 1997-1998 A(2) TX-RK 5
Income Tax Reconners 1998-1999 A(2) TX-RK 6
Income Tax Reconners 1999-2000 A(2) TX-RK 7
Income Tax Reconners 2000-2001 A(2) TX-RK 8
Income Tax Reconners 2001-2002 A(2) TX-RK 9
Income Tax Reconners 2002-2003 A(2) TX-RK 10
Income Tax Reconners 2003-2004 A(2) TX-RK 11
Income Tax Reconners 2004-2005 A(2) TX-RK 12
Income Tax Reconners 2005-2006 A(2) TX-RK 13
Income Tax Reconners 2006-2007 A(2) TX-RK 14
Income Tax Reconners 2007-2008 A(2) TX-RK 15

 

UNIT 2 & 3
Ordinances & Statutes
Category & Particulars Period Unit Code Code Book No.
Ordinances Amended upto 2004 A(2)   1
Ordinances Amended upto 2007 A(2)   2
Statutes Amended upto Nov '98 A(2)   1
Statutes Amended upto Nov '98 A(2)   2
Statutes Amended upto Dec '00 A(2)   3
Fourth Pay   A(2)   1
Fourth Pay   A(2)   2
Fifth Pay   A(2)   3
Medical Attendant   A(2)   1
Medical Attendant   A(2)   2
Medical Attendant   A(2)   3
Income Tax Reckoner   A(2)   4
Computer-Excell   A(2)    

 

UNIT 4
Ex-M.Ed Staff
Category & Particulars Period Unit Code Code Book No.
Dr. G.C. Pradhan (Personnel File)   A(4) MED-X 1
Dr. G.C. Pradhan (Pension File)   A(4) MED-X<> 2
Dr. S.K. Pradhan (Personnel File)   A(4) MED-X 3
Dr. S.K. Pradhan (Pension File)   A(4) MED-X 4
Diana D'Souza (Personnel File)   A(4) MED-X 5
Diana D'Souza (Personnel File)   A(4) MED-X 6

 

Leave Files
Category & Particulars Period Unit Code Code Book No.
Dr. S.K. Pradhan (Personnel File)        
Dr. G.C. Pradhan (Pension File)        

 

M.Ed Closure File
Category & Particulars Period Unit Code Code Book No.
Correspondence with Higher Education   A(4) MED-CLO 1
Correspondence with M.Ed Staff & Govt.   A(4) MED-CLO 2

 

UNIT 5
Swamy Books
Category & Particulars Period Unit Code Code File No.
G.F.R. General Financial Rules   1 5-SW A (5)
F.R. & S.R. - Guides   1 5-SW A (6)
F.R. & S.R. - Guides   2 5-SW A (7)
F.R. & S.R. - General Rules   1 5-SW A (8)
F.R. & S.R. - General Rules   2 5-SW A (9)
F.R. & S.R. - H.R.A. & C.C.A   1 5-SW A (10)
F.R. & S.R. - T.A..   2 5-SW A (11)
Pension Compilation   1 5-SW A (12)
Pension Compilation   2 5-SW A (13)
Pension Compilation   3 5-SW A (14)
Pension Rules - Pension rules made easy   1 5-SW A (15)
Handbook - C.C.S. Rules   1998 5-SW A (16)
Handbook - C.C.S. Rules   1998 5-SW A (17)
Handbook - C.C.S. Rules   2001 5-SW A (18)
Handbook - C.C.S. Rules   2006 5-SW A (19)
Handbook - C.C.S. Rules   2007 5-SW A (20)
Leave Rules   III 6-SW A (21)
Leave Rules   III 6-SW A (22)
Leave Rules   III 6-SW A (23)
Leave Rules - Leave rules made easy     6-SW A (24)
Conduct Rules     6-SW A (25)
Administration & Estb.     6-SW A (26)
General Provident Fund   1 6-SW A (27)
General Provident Fund   2 6-SW A (28)
F.R. & S.R. D.A.     6-SW A (29)
L.T.C. Rules     6-SW A (30)
Swamy's Handbook   2008 6-SW A (31)

 

UNIT 6
Stock Registers
Category & Particulars Period Unit Code Code File No.
Stationeries   A (6) STK-REG 1
Old Stock Register   A (6) STK-REG 2
UGC & Audio Visual Aids   A (6) STK-REG 3
UGC & Audio Visual Aids   A (6) STK-REG 4
Pre revised registers   A (6) STK-REG 5
Pre revised registers   A (6) STK-REG 6
Dead Stock Register   A (6) STK-REG 7
Stock Inventory   A (6) STK-REG 8
Consumable Stock Register   A (6) STK-REG 9
Stationery Stock Register   A (6) STK-REG 10

 

Stock Files
Category & Particulars Period Unit Code Code File No.
Stock File   A (6) STK-FL  
Pre-Revised Stock File   A (6) STK-FL  
Reconstructed File   A (6) STK-FL 1
Stock File   A (6) STK-FL 2
Record of Stocks   A (6) STK-FL 3
Record of Stocks Insurance   A (6) STK-FL 4

 

UNIT 7
Register Of Fees
Receipt Nos. Period Unit Code Code Book No.
From To
9001-9100 2nd Term '98-99 1st Term '99-00 A (7) RCT 1
9101-9200 1st Term '99-00 2nd Term '99-00 A (7) RCT 2
9201-9300 2nd Term '99-00 1st Term '00-01 A (7) RCT 3
9301-9400 1st Term '00-01 2nd Term '00-01 A (7) RCT 4
9401-9500 2nd Term '00-01 1st Term '01-02 A (7) RCT 5
9501-9600 1st Term '01-02 1st Term '01-02 A (7) RCT 6
9601-9700 1st Term '01-02 2nd Term '01-02 A (7) RCT 7
9701-9800 2nd Term '01-02 1st Term '02-03 A (7) RCT 8
9801-9900 1st Term '02-03 2nd Term '02-03 A (7) RCT 9
9901-10000 2nd Term '02-03 1st Term '03-04 A (7) RCT 10
10001-10100 1st Term '03-04 2nd Term '03-04 A (7) RCT 11
10101-10200 2nd Term '03-04 1st Term '04-05 A (7) RCT 12
10201-10300 1st Term '04-05 1st Term '04-05 A (7) RCT 13
10301-10400 1st Term '04-05 1st Term '05-06 A (7) RCT 14
10401-10500 1st Term '05-06 1st Term '05-06 A (7) RCT 15
10501-10600 1st Term '05-06 1st Term '06-07 A (7) RCT 16
10601-10700 1st Term '06-07 1st Term '06-07 A (7) RCT 17
10701-10800 1st Term '06-07 1st Term '07-08 A (7) RCT 18

 

UNIT 9
Register Of Account Books
Category & Particulars Period Unit Code Code File No.
UGC IXTH PLAN - LEDGER   A (9) UGC 1
UGC IXTH PLAN - CASH BOOK   A (9) UGC 2
UGC IXTH PLAN - CASH BOOK   A (9) UGC 3
UGC CASH BOOK 1988 - 1995 A (9) UGC 4
UGC CASH BOOK 1995 - 2002 A (9) UGC 5
UGC LEDGER BOOK 1988 - 1999 A (9 UGC 6
CASH BOOK 1992 - 1997 A (9) CSH-BK 1
CASH BOOK 1997 - 2002 A (9) CSH-BK 2
CASH BOOK 1992 - 2007 A (9) CSH-BK 3
BANK BOOK 1994 - 1997 A (9) BANK-BK 1
BANK BOOK 1997 - 1999 A (9) BANK-BK 2
BANK BOOK 1999 - 2002 A (9) BANK-BK 3
BANK BOOK 2002 - 2005 A (9) BANK-BK 4
LEDGER 1991 - 1995 A (9) LEDGER 1

 

UNIT 10
Register Of Account Books
Category & Particulars Period Unit Code Code File No.
Petty Cash (Jan-02-2003)   A (10) PTY-CSH 1
Journal Entries   A (10) JRL-ENT 1
Old PF Ledger   A (10) OLD PF LGR 1
PF Reconciliation   A (10) OLD PF LGR 2
PF Ledger   A (10) OLD PF LGR 3
Department of Extension Services        
Cash Book 1976-1980 A (10) EXT-CBK 1
Cash Book 1980-1988 A (10) EXT-CBK 2
Cash Book 1988-1993 A (10) EXT-CBK 3
Cash Book 1993-2000 A (10) EXT-CBK 4
Cash Book 2000-2003 A (10) EXT-CBK 5
Cash Book 2003-2006 A (10) EXT-CBK 6
Ledger 1981-1996 A (10) EXT-LGR 1
Ledger 1996- A (10) EXT-LGR 2

 

UNIT 11
Ex-Staff Pension Files
Non-Teaching Staff
Category & Particulars Period Unit Code Code File No.
Gracy Joseph   A (11) PEN-XNT 1
Ida Chakalakal   A (11) PEN-XNT 2
Wavel D'souza (Ext & D.Ed)   A (11) PEN-XNT 3
Prem Bahadur   A (11) PEN-XNT 4
Elizabeth Rodrigues   A (11) PEN-XNT 5
Eutemia Fernandes (D.Ed upto 30/05/90)   A (11) PEN-XNT 6
Eutemia Fernandes (Ext)   A (11) PEN-XNT 7
Mario D'sa   A (11) PEN-XNT 8
Mario D'sa   A (11) PEN-XNT 9
Roseline Sequeira (Accountant)   A (11) PEN-XNT 10
Mrs. Elizabeth Faleiro   A (11) PEN-XNT 11
Mrs. Elizabeth Faleiro   A (11) PEN-XNT 12
Naguesh Naik   A (11) PEN-XNT 13
Naguesh Naik   A (11) PEN-XNT 13
Megha Naik (Librarian)   A (11) PEN-XNT 14
Padmavati Tubachi   A (11) PEN-XNT 15

 

UNIT 12
Ex-Teaching Staff
Pension And Personnel Files
Category & Particulars Period Unit Code Code File No.
Dr. V.V. Chacko   A (12) PEN-XTS 1
Mr. Vasant Govind Lawande   A (12) PEN-XTS 2
Mr. Gil Alberto   A (12) PEN-XTS 3
Ms. Buelah Mendez   A (12) PEN-XTS 4
Dr. Jennifer Fonseca   A (12) PEN-XTS 5
Sr. Elvina Fernandes   A (12) PEN-XTS 6
Mr. Sergio Carvalho   A (12) PEN-XTS 7
Mrs. Kunda Borde   A (12) PEN-XTS 8
Ms. Sharmila Veloso   A (12) PEN-XTS 9
Ms. Rhoda Almeida   A (12) PEN-XTS 10
Mr. Shekhar Amonkar   A (12) PEN-XTS 11
Mr. Leo Machado   A (12) PEN-XTS 12
Mrs. Shashikala Salve Meshram   A (12) PEN-XTS 13

 

UNIT 14
Voucher Files
Category & Particulars Period Unit Code Code File No.
Cash Voucher File 2005-2006 A (14) V-FILE 1
Bank Voucher File 2005-2006 A (14) V-FILE 2
Bank Voucher File 2005-2006 A (14) V-FILE 3
Bank Voucher File 2005-2006 A (14) V-FILE 4
Bank Voucher File 2006-2007 A (14) V-FILE 5
Bank Voucher File 2006-2007 A (14) V-FILE 6
Bank Voucher File 2007-2008 A (14) V-FILE 7

 

UNIT 15
Voucher Files
Category & Particulars Period Unit Code Code File No.
Bank Voucher File 2006-2007 A (15) V-FILE 8
Cash Voucher File 2006-2007 A (15) V-FILE 9

 

UGC Voucher Files
Category & Particulars Period Unit Code Code File No.
Voucher File IXth Plan Aug '98 to Aug '00 A (15) UGC V-FILE 1
Voucher File IXth Plan Sept '98 to 2003 A (15) UGC V-FILE 2
Voucher File Dr. G.C. Pradhan (MRP)   A (15) UGC V-FILE 3
         
UGC Correspondence File IXTH Plan   A (15) UGC-COR 1
UGC Correspondence File XTH Plan   A (15) UGC-COR 2

 

UNIT 16
Voucher Files
Category & Particulars Period Unit Code Code File No.
Bank Voucher File 2004-2005 A (16) V-FILE 10
Bank Voucher File 2004-2005 A (16) V-FILE 11
Cash Voucher File 2004-2005 A (16) V-FILE 12
       
Bank Voucher File 2003-2004 A (16) V-FILE 13
Bank Voucher File 2003-2004 A (16) V-FILE 14
Cash Voucher File 2003-2004 A (16) V-FILE 15

 

UNIT 17
Voucher Files
Category & Particulars Period Unit Code Code File No.
Bank Voucher File 2004-2005 A (17) V-FILE 16
Bank Voucher File 2003-2004 A (17) V-FILE 17
         
Bank Voucher File 2002-2003 A (17) V-FILE 18
Bank Voucher File 2002-2003 A (17) V-FILE 19
Bank Voucher File 2002-2003 A (17) V-FILE 20
Cash Voucher File A (17) 21

 

UNIT 18
Voucher Files
Category & Particulars Period Unit Code Code File No.
Bank Voucher File 2001-2002 A (18) V-FILE 22
Bank Voucher File 2001-2002 A (18) V-FILE 23
Cash Voucher File 2001-2002 A (18) V-FILE 24
         
Bank Voucher File 2000-2001 A (18) V-FILE 25
Bank Voucher File 2000-2001 A (18) V-FILE 26
Cash Voucher File 2000-2001 A (18) V-FILE 27